HR Admin Specialist (Maternity Cover)

Expiring today

Recruit Zone Limited
Market related
24 Jul 2017
21 Aug 2017
Contract Type
40 hours per week Monday - Friday

Olympus KeyMed

- Location: Southend-on-Sea

- Function: HR

Division: Corporate

The Corporate Division is responsible for centralized functions that include Finance and Controlling, HR, IT, Quality Management and Supply Chain Management. It provides essential services and support to all business divisions. Moreover, it is an important project initiator and leader within the international network.

Your Responsibilities:

HR systems

- Responsible for completing various monthly reporting for senior management and our head office in Germany including dashboard reporting and regular HR statistics.

- Provide and analyse (where applicable) ad-hoc reports for management or HR where requested

- First point of contact to employees and managers for all system related queries in relation to Optimum (time and attendance system) and MyView (employee self service).

- Maintain HR payroll system (Northgate, ResourceLink) and support HR team to build new positions into organisational structure

- Ensure all changes in system are made to produce monthly organisational structures

- Maintain and update all HR email distribution lists, as well as staff contact lists

- Process information accurately on ResourceLink ensuring payroll is kept up to date with any changes

- Actively supporting managers to ensure 'absence codes' are managed through Optimum system to be ready for payroll cut off

- Updating information and data in ResourceLink and Optimum in relation to the absence process

HR administration

- Create employment contracts for new employees and all associated actions as part of the new starter process including inputting new starter onto the system, completing their background checks, organising accommodation and compiling induction packs for the induction

- Report on upcoming fixed term contract end dates, visa end dates and probation periods. Escalate the extensions or areas of concern regarding probations to HR Coordinators.

- Providing HR team assistance including opening and distributing the post, departmental filing, photocopying

- Maintaining departmental spreadsheets/databases in a timely manner so that information is kept up to date and accurate.

- Dealing with general enquiries covering operation of HR policies and procedures from employees, managers and authorised external sources including references and mortgage requests

- Supporting the HR Business Partners with requests when necessary in the operation/administration of their duties

- Compiling of reports and preparation of correspondence.

- Managing the pre-employment checks of all potential new starters

- Action reference requests for current/ex-employees

- Conduct exit interviews for employees leaving the organisation

- To work collaboratively with other members of the department to ensure that processes are handled professionally and quality and customer care is maintained at all times

- Demonstration of the organisational values and behaviours.

Your Qualifications:

- Experienced HR administrator where previous experience has focused on HR systems (ideally ResourceLink/MyView) as well as HR administration duties

- Experience in collating data for dashboard reporting such as turnover and absence with high level of accuracy

- High level process and HR administration knowledge is essential as this will ensure a good customer service and consistent approach to the business.

- Data analysis and reporting on this data is required, therefore IT literacy is essential.

- Accurate control and maintenance of all HR owned information technology systems.

- The ideal candidate will be educated to GCSE level or equivalent (including grade C or above in English and Maths) with proven experience working in a fast paced, busy HR environment

- This role requires you to deal with a high volume of employee queries therefore a strong customer focus and experience of managing a high workload is essential.

- You will have excellent communication skills, good organisation skills and excellent attention to detail.

- Positive can-do attitude and willing to roll sleeves up and get stuck in within a small team environment

- Be able to self-manage the workload and use initiative to plan and prioritise tasks in accordance with the HR Strategy.

- Your ability to communicate with individuals at all levels of the Company is essential as well as being able to take an active role within the Human Resources team.